Few Steps Needed for a Proper Sourcing Process Control

Few Steps Needed for a Proper Sourcing Process Control

While procurement and sourcing share a close relationship, they are distinct concepts, often confusing their precise definitions.

Sourcing constitutes a component of the broader procurement procedure, encompassing identifying and evaluating potential suppliers without involving the actual acquisition of materials and services necessary for operational activities.

In the majority of enterprises, the act of sourcing goods or services stands as the initial phase within the overarching supply chain framework.

This sourcing stage entails achieving a harmonious equilibrium between the requisite quality of products and raw materials and their affordability.

For procurement teams, the primary objective is to optimize expenditure, thereby bolstering the organization’s financial performance.

It is vital to adopt suitable sourcing process control strategies and methodologies for the sourcing process to ensure a better result, thereby transforming it into a lucrative venture.

The following are a few important phases to control your sourcing process.

Present status and business planning

Embark on a transformative journey in sourcing and procurement.

  • Dive into strategic sourcing process control and unveil its different phases for a revolutionary approach. Elevate decision-making, cut costs, and drive growth.
  • Evaluate your current state, forecast expenditures, profile vendor risks, and prioritize stakeholder engagement.
  • Collaborate internally and externally for seamless implementation through effective communication protocols.

All your recipe for success starts from here.

Strategic sourcing process plan

Transition dreams into reality with implementation planning.

  • Allocate resources strategically and assign responsibilities like puzzle pieces, ensuring seamless execution.
  • Set achievable timelines and milestones, pacing for success. Engage suppliers for a competitive edge, nurturing relationships beyond transactions.
  • Manage supplier connections for mutual growth and innovation.
  • Uphold effective communication protocols, fostering transparent information flow and stakeholder alignment.

This phase fuels efficiency and harmony in your sourcing journey.

Researching on data acquisition, and doing business analysis

  • Unveil your inner detective by gathering market insights.
  • Comprehend the dynamic supply market structure and concentration. Evaluate global capacities for adaptable sourcing.
  • Embrace diversification and mitigate risks for resilience.
  • Navigate political, economic, and regulatory risks through meticulous identification and countermeasures.
  • Adopt contingency plans to transform disruptions into innovative prospects.

Your strategic sourcing journey gains depth and strength through these phases.

Developing a future-ready strategy

  • Craft adaptable sourcing strategies grounded in market insights. Fuse business goals and procurement tactics like puzzle pieces.
  • Tackle shadows of risk with proactive mitigation strategies.
  • Profile risks consistently and adjust plans for continuous readiness.
  • Delve into financial implications, evaluating cost savings, revenue potential, and total cost of ownership.
  • Align sourcing strategies financially with organizational ambitions for a harmonious journey.

Selection of suppliers, mobilization, and management of relationship

  • Shape your dream team of suppliers in the pre-qualification and selection phase.
  • Assess compatibility through pre-qualification modelling, ensuring alignment with values.
  • Strategically select suppliers for success, converting them into assets. Navigate uncertainty via due diligence, thorough assessments, and proactive risk management.
  • Employ comprehensive due diligence for insights and fortified partnerships.
  • Activate contingency plans for supplier risk management.

Effective contract management paves the way for enduring collaborations, enriching mutual growth.


The last phase sourcing process control is where the action takes flight.

  • Allocate resources and commit to your sourcing strategy’s journey. Specialist resources enhance implementation success.
  • Blend personnel, technology, and finance for the right mix.

Effective category management streamlines procurement, integrating seamlessly with strategic sourcing. Quality assurance and performance monitoring keep you on track.

Implement a quality management system for supplier excellence. Regular KPI reviews ensure steady progress toward success.

Final word

Having traversed the domains of evaluation, planning, research, implementation, and ongoing enhancement, armed with this newfound wisdom, you can redefine your sourcing process control strategies, enhance your procurement processes, and navigate your company towards a trajectory of success.

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